True/False
Indicate whether the
statement is true or false.
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1.
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An expression in a condition can be a number.
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2.
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One form of the IF field is called an If…Then: If a condition is true,
then perform an action.
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3.
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The basic content of a group of form letters is the same; however, items like
name and address are different from one letter to the next.
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4.
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Merged form letters will display field codes instead of data if the field codes
are on.
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5.
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The >= in a condition is the expression.
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6.
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Field names may include spaces.
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7.
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If errors are noticed in form letters, the main document can be edited in the
same way any other document is edited.
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8.
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One form of the IF field is called an If…Then…Else: If a condition
is true, then perform an action; else perform a different action.
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Matching
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Identify the letter of the choice that best matches the phrase or
definition. a. | portrait | f. | drawing canvas | b. | data
source | g. | drawing
object | c. | landscape | h. | record | d. | main document | i. | content control | e. | merging | j. | directory |
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9.
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Contains the variable values for each form letter.
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10.
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A rectangular boundary between your shape and the rest of the document.
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11.
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A listing of the contents of the data source.
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12.
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A graphic you create using Word.
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13.
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Document orientation in which paper is shorter on its edge that it is across
the top.
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14.
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A row in a data source.
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15.
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The process of combining the contents of a data source with a main
document.
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16.
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Contains instructions for filling in areas of a document.
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17.
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Document orientation in which paper is shorter at the top than it is on its
edge.
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18.
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Contains the constant text, punctuation, spaces, and graphics for a form
letter.
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Multiple Choice
Identify the
choice that best completes the statement or answers the question.
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19.
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The ____ represents the portion of a form letter that is constant from one
merged letter to the next.
a. | field name | c. | header row | b. | data source | d. | main document |
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Figure 5-2
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20.
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As shown in Figure 5-2, the first row of the data source is called the ____
record.
a. | lead | c. | header | b. | master | d. | key |
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21.
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As shown in Figure 5-2, a field ____ uniquely identifies each column in a data
source.
a. | key | c. | index | b. | leader | d. | name |
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22.
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All of the following are field names supplied by Word EXCEPT ____.
a. | Birth Date | c. | ZIP Code | b. | Address Line 1 | d. | Title |
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23.
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When using Word’s mail merge to create form letters, the first task is to
____.
a. | generate the form letters | b. | merge the data source with the main
document | c. | identify the main document | d. | create the main
document |
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24.
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Because data sources often contain the same fields, Word provides a list of 13
commonly used ____.
a. | characters | c. | addresses | b. | numbers | d. | field names |
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25.
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Word stores a data source as a(n) ____ because it is an efficient method of
storing a data source.
a. | Outlook contact record | c. | Access table | b. | Excel spreadsheet | d. | Word Address
List |
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26.
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Business letters should contain ____.
a. | a signature block | c. | a date line | b. | an inside address | d. | all of the
above |
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27.
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The order of data records can be verified without printing them by using the
____ button on the Mailings tab.
a. | View Merged Data | c. | Record Order | b. | Verify Data Order | d. | Sort Data
Records |
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28.
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In a data source, each field must be identified uniquely with a(n) ____.
a. | key | c. | name | b. | leader | d. | index |
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29.
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A data source often is shown as a(n) ____.
a. | matrix of variables and matching attributes | b. | collection of
headers and footers | c. | table that consists of a series of rows and
columns | d. | indexed data field |
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30.
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To hide field codes on the screen, press the ____ keys.
a. | ESC+F3 | c. | CTRL+F1 | b. | CTRL+F8 | d. | ALT+F9 |
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31.
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In the data source, a ____ represents a group of similar data.
a. | data record | c. | main document | b. | data field | d. | header row |
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32.
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Which of the following is not true about a drawing canvas?
a. | A drawing canvas is a graphic that you create using Word. | b. | When you insert
shapes, it is recommended you insert them in a drawing canvas. | c. | A drawing canvas is
a container that helps you to resize and arrange shapes on a page. | d. | A drawing canvas is
a rectangular boundary between your shape and the rest of the
document. |
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33.
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The first step in creating a data source is to ____.
a. | decide which fields it will contain | b. | create the main document | c. | generate the form
letters | d. | merge the data source with the main document |
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34.
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Field names ____.
a. | cannot contain spaces | c. | must be unique | b. | must begin with a number | d. | all of the
above |
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Figure 5-3
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35.
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The $105, in Figure 5-3, is ____.
a. | true text | c. | the comparison operator | b. | false
text | d. | the
condition |
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